HUD Updates VMS Reference Definitions

Earlier today, HUD sent a letter to Executive Directors of PHAs updating the Voucher Management System (VMS) reference definitions. The complete letter can be found below.

Dear Executive Director:

This email is to inform you of recent updates to the Voucher Management System (VMS) Quick Reference Guide and User’s Manual.  These changes provide further clarification about specific reporting requirements related to the RAD and Mainstream programs. These updates are to the definitions only, these are *not* changes to VMS reporting.  Additionally, you will find that changes to the definition of the following VMS fields have been made:

  • PHA Owned Units Leased
  • Portable Units Administered
  • RAD 1 HAP Expenses Incurred After the 1st of the Month
  • Rental Assistance Component 1 (HAP)
  • All Voucher HAP Expenses for Contracts Effective After the First of the Month
  • Number of PBVs Under HAP and Not Leased with Vacancy Payment and Associated Vacancy HAP Expense
  • HAP Expenses – Number of PBVs Under HAP and Not Leased with Vacancy Payment and Associated Vacancy HAP Expense

Please note:  The updates, along with prior updates from August 28, 2019, are highlighted in green within the documents to make them easier to locate.

The updated Quick Reference Guide and User’s Manual can be found in VMS on the left side under “Resources”.  The links for each are found below.

Quick Reference Guide:

User’s Manual:

Should you have any questions or require additional information, please contact your assigned FMC Financial Analyst.


Join Us Tomorrow for Part 2 of Our Virtual Convening!

Session 2 Speakers
Left to right: Dr. Raphael Bostic, Dr. Mark Calabria, NAHRO President Sunny Shaw, and NAHRO CEO Adrianne Todman.

Thank you to everyone who joined us earlier today to hear Dr. Raphael Bostic, the President of the Federal Reserve Bank of Atlanta, discuss inclusive economic development and the bank’s response to the COVID-19 crisis. 

We hope you can join us for the second part of our virtual convening tomorrow – on Tuesday, March 31, from 3:30-4:30 p.m. EDT. Our special guest, Dr. Mark Calabria, Director of the Federal Housing Finance Agency, will discuss FHFA’s mission, its role in the housing sector, and his thoughts on the impact of COVID-19.

Despite the challenges posed by COVID-19, NAHRO remains committed to connecting you with industry leaders and important perspectives. In lieu of our cancelled Washington Conference, we’re glad to be able to invite you to this complimentary virtual convening, sponsored by Yardi.

We look forward to connecting with you!

Register Now Button

HCV Two-Year Tool Updated

A HUD official emailed me to let me know that the Housing Choice Voucher Two-Year Tool has been updated. For 2020, the HAP proration is 99.4% and the admin. fee is prorated at approximately 81%. The tool now begins with a dialogue box titled “Pandemic Considerations” which urges PHAs to think about program attrition; ability to issue vouchers and lease-up vouchers; and the effect on unit cost. It also gives information on household earned income to keep in mind.

Other changes include the following:

  • Utilization Report
    • When you open the Utilization Report, you will no longer see all of the data populate. All the data is still there, but you will just see the “Input PHA” section.
    • In the coming weeks, there will be a small button in the utilization report for a Continuum of Care template.
  • Two-Year Tool
    • There’s a mainstream specific two-year tool now.
    • The tool can now handle scenarios where newly leased vouchers would be at a significantly different per unit cost (press Ctrl + n).
    • More detail on the potential offset and various assorted categories has been provided (press Ctrl + o).

The Two-Year Tool can be found here.