On Friday, December 2 HUD released Notice PIH-2016-21 (HA) titled “Guidance on Automation of Capital Fund Program 5-Year Action Plans and Budgets in the Activity Planning Module of HUD’s Energy Performance and Information Center (EPIC).” The notice modifies the submission process for Capital Fund Program (CFP) 5-Year Action Plans and Budgets (formerly referred to as Annual Statements). PHAs will now be required to submit their CFP 5-Year Action Plans and Budgets within HUD’s Energy Performance and Information Center (EPIC) system instead of the current paper submission process. Concurrently with the shift to electronic submission of 5-Year Action Plans and Budgets in EPIC, PHAs will begin using a new Budget Line Item (BLI) structure across EPIC and HUD’s Line of Credit Control System (LOCCS).
The transition to electronic submission of CFP 5-Year Action Plans and Budgets in EPIC will begin with PHAs that have March 31, 2017 Fiscal Year Ends (FYEs). The transition will then proceed quarterly, as PHAs with June 30th , September 30th , and then December 31st FYEs submit electronically. PHAs may, on a voluntary basis and with approval of their local HUD Field Office, elect to transition to electronic submission early. PHAs with an approved 5-Year Action Plan in EPIC may revise grant amounts in the 5-Year Action Plan to reflect actual awards and may “funge”, or reschedule, approved activities from one year to another without seeking additional HUD Field Office approvals.